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Private School Jobs:
Lake Washington Girls Middle School - Seattle - WA
Posted on Tue., August 23, 2016
Job type: Contract
Estimated salary: DOE
Education requirements: HS or above
The administrative coordinator is a key contributor to the school`s administrative team and provides a wide variety of essential administrative duties that help facilitate smooth function of the school office including calendar management, scheduling, data collection and reporting, supply inventory and ordering, attendance and record keeping, production of activity rosters and event support. In addition to the qualifications detailed below, the ideal candidate must be professional, personable, and thrive working in a single gender middle school environment. This is a .6 FTE position August through June. Position Responsibilities: Reception duties include greeting visitors, answering the telephone, providing daily assistance to students, parents, and staff, as needed General office duties include processing daily mail, responding to email inquiries; keeping the office and other shared spaces clean and well organized Supply management duties include ordering and inventory of first aid, office, kitchen, and janitorial supplies Registrar support duties include daily attendance recording and reporting, immunization record keeping and reporting, student database maintenance for report cards, registration, and admissions Program support duties include developing and managing activity rosters and calendars for sports, clubs, summer camp and afterschool activities; also includes forms management, securing venues/fields for sports programs and creating informational binders for instructors Advancement office support includes donor database maintenance and reconciliation; production and processing of mail merge documents and data collection for annual industry reporting Event support includes set up, take down, ticket sales, program design and development Executive support includes meeting logistics (scheduling, preparing and distributing meeting materials) and travel coordination (itineraries, conference registrations, hotel and flight reservations) Assists with a variety of short and long-term projects as assigned Experience, Skills and Aptitudes (required): Experience designing and implementing systems; problem solving ability Database management; Little Green Light experience a plus Proficiency with Microsoft Office products; Apple/Mac environment and Google Apps for Education preferred Experience working in a busy office environment with strong emphasis on customer service; school experience preferred Ability to prioritize, take initiative and work independently; time management critical Excellent communication skills; ability to communicate efficiently, directly, and openly with all stakeholders Organized and able to meet deadlines with accuracy Flexible and able to respond to unexpected situations Ability to lift 30 pounds Compensation and Application Instructions: Competitive salary DOE Subsidized ORCA card Employee assistance program Retirement plan contribution Please submit the following to: firstname.lastname@example.org Letter of interest describing qualifications Current resume w/three professional references listed