Depending on the instructions you read on a private school's employment page, you may be directed to send a letter of interest or a cover letter. Some people think that a letter of interest is the same as a cover letter. But they really are not the same. What, then, exactly, is the difference between these two letters, and how do you compose them?
What is a letter of interest?
Strictly speaking, you compose and send a letter of interest when a prospective employer requests that you do so. In the sense that a letter of interest is a letter written to accompany your resume and other required documentation, it functions almost the same as a cover letter. But there is a major difference. The letter of interest gives you a snapshot of what makes you worth interviewing.
Remember the mechanics involved here. A staff member is charged with reading all the applications submitted for the advertised position. Depending on the circumstances, there could be dozens of applications to review. The school wants the best candidate for the vacant position, after all. So, there sits the member of staff who has to open all the envelopes and review them. Is he going to have time to read each one in detail? Probably not. But he will scan that letter of interest that you have written, looking for some features that set you apart from the other applicants.
One of the goals of the letter of interest is to help you make the first cut. That gets your application into a much smaller pile of applications. Several people will most likely review that group of applications in detail. Depending on how the school has set up its hiring process, the group of applications that made the first cut will be further reduced to perhaps 3 to 5 applicants that they would like to interview.
Interviewing for any job can be very time-consuming for all concerned. Interviewing professionals for positions in a private school is even more time-consuming because the school hires somebody working with children. There are background checks and references to be spoken with. The school administrators must be absolutely sure they have the right candidate for the position.
Consequently, if your letter of interest gives any hint that you may not fit their requirements, you will not make that first cut. You will never get the interview that you so very much want.
Here are some of the things you have to do to craft the perfect interview-getting letter of interest:
1. No typos. No mistakes. None.
2. Use a plain business font such as Arial or Courier New. 12 point is fine. Nothing larger. The ink color is black. Nothing else is acceptable.
3. Use plain white paper. 20 or 24 pound. Whenever possible, print your letter of interest and supporting documentation with a laser printer. Inkjet printer ink can smudge easily.
4. Include a sentence or two which becomes that written picture of you and why you are one of the best candidates out of all the applications which they have received.
5. The letter of interest is one page. No longer.
There are hundreds of examples of letters of interest and cover letters online. The authority on such matters is Alison Doyle, the Job Search Guide at About.com. Follow her instructions and suggestions closely.
Other uses for a letter of interest
Often a letter of interest is called a 'prospecting letter' in the trade. No specific job has been advertised at the school to which we plan to send a letter of interest. It just happens to be an institution in which you are very interested. You also feel that your credentials and experience might be a good match for the school's requirements. So you are writing a letter of interest that is unsolicited. The same road rules apply: include a sentence or two which becomes the snapshot of you and your skills to make them stand out from all the other applications. Even though the school may have no immediate opening, if they like what they see, they might keep your application on file.
When do you use a cover letter?
A cover letter is a letter that you send along with your application, resume and whatever supporting materials the school has specified. Think of the cover letter as the first impression that a prospective employer has of you. It is a general impression instead of the detailed, frameborder="0" src="//www.youtube.com/embed/PAthQKLhBTs">