Administrative

Here you'll find information on the administrative side of running a private school. We'll cover strategic plan development, state regulations, human resources and school safety. Learn more about the obstacles of taking over a struggling school, get tips on hiring a headmaster, and receive expert advice on dealing with bad press.
View the most popular articles in Administrative:
Updated May 26, 2016 |
Why Would Anybody Want to Establish a Private School?
Why would anybody want to found a private school? Through the years civic-minded people and parents with a vision have done just that. In most cases done it successfully too.
Have you ever thought about starting your own private school? There are a couple of reasons why you might be pondering a large scale project such as starting a private school. Perhaps you are discouraged by the lack of education options in your area and want to do something about it. Maybe you have a vision and philosophy of education which is ahead of the curve. Rudolf Steiner and Maria Montessori are examples of educators who established entire movements based on their teachings and philosophies. Or perhaps no school in your area is doing what you know and feel strongly is necessary and beneficial for young people. Many determined people have established private schools because they want to be able to include religious instruction in their curricula. These are just a few of the reasons why private schools get their start.
 
Separation of Church and State
 
Historically this has been one of the major reasons why private schools were established. Public schools legally cannot teach faith-based religion. So if you are a devout follower of your religion, you will probably want your children to have a thorough grounding in their faith. That's why 22,731 private schools are affiliated with a religion according to the data available from the Private School Universe Survey of the National Center for Educational Statistics. To put that number of schools in context the PSS shows that there were 33,366 private schools in the United States. Based on those statistics religious private schools constitute 68%
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Updated December 21, 2016 |
Preventing Cyberbullying
Bullying has gone electronic. It's called cyberbullying and it is rampant.

Bullying has been part of our human existence since time began. While bullying goes by different names and takes several different forms, whether you call it intimidation or threatening, whether you do it verbally or with your body language, bullying is upsetting and unnerving behavior. Fortunately for us parents, it is completely unacceptable in most private schools, as it should be everywhere else. Most private school discipline codes have strict policies concerning bullying. Be aware that these policies are enforced quickly because students are governed by contract law. In other words, the contract which you signed with the school spells out very clearly the consequences of any infractions of the school's discipline code. Those consequences, such as suspension, or worse, expulsion, will happen swiftly.

Naturally, like just about anything else you can think of, bullying has gone electronic. If you thought that bullying was hard to detect in its analog forms, you can imagine how much more difficult electronic or cyberbullying, as it is now called, is to detect. So, where does cyberbullying fit in? As I noted, cyberbullying or bullying done electronically is extremely difficult for us adults to detect. The reason why is that cyberbullying lurks in the virtual shadows created by social media and smartphones. Unless you are following somebody and can monitor their various social media accounts or have access to their mobile device, you cannot definitively prove that cyberbullying is actually occurring. I used the term social media which itself used

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Updated June 11, 2016 |
Developing A Strategic Plan
Developing a strategic plan is an exercise your school will probably undergo once a decade or so. Read what Alan Kennedy has to say on the subject.
 
Your worst nightmare is unfolding. The Board has asked you, as Head, to prepare a strategic plan for the school. Before you even start, consider these three tips.

1. Conduct a Rigorous Situation Assessment
 
A plan is only as good as the facts on which it is based. For this reason, a situation assessment is essential to support informed decision making in strategic planning. A situation assessment addresses three major topics.

Know the Board's Appetite for Change
 
Be sure to scope the Board's appetite for change. After all, the Board will ultimately be asked to approve the strategic plan and the allocation of resources to support its implementation. If the Board doesn't buy into your plan, then the strategic planning process could come to an inglorious end, when presented to that very same unsuspecting Board by the soon-to-be ex-Head. With the Board on your side, at least you can do some proper advance preparing and lobbying on issues you know the Board finds difficult to accept.

Document the Way Things Work Today
 
Don't assume that you - or anyone else, especially the Board - understands the way things actually happen at the school.
  • Prepare a detailed description of every major functional area.
  • Include everything from the administrative functions through to the academic functions.
  • Identify who is responsible for the functional activity, the activities being managed, the way the activities are managed, staffing, and budget.
Without these descriptions in hand, it becomes almost impossible to describe how any change proposed in the strategic plan will
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Updated June 25, 2014 |
Does Your School Avoid Politics?
Does your school avoid politics? You might want to make sure it does if you are set up as a non-profit corporation.
Does your school avoid politics? You might want to make sure it does if you are set up as a non-profit corporation. If your school is exempt from taxes under the provisions of Section 501 (c3) of the Tax Code, it must refrain from conducting political activities designed to influence political elections.
 
Intramural elections are exempt
Putting up posters and holding rallies for student council president are not generally considered a violation of the 'no politicking' provisions of the law. Internal or with in the bounds of the school community activities are acceptable. Read Rules for Exempt Organizations During an Election Year for further guidance.
 
Politicking for local, state and federal issues and candidates forbidden
In an election year where emotions are running high and record numbers of young people are being drawn into the process, you need to be very careful that your school complies with the law. Make sure you state your policy clearly in the school's handbook. Enforce that policy. The last thing you need is for somebody to file a complaint with the IRS and put your tax-exempt status in jeopardy.
 
Prove your 'no politicking' policy in your Form 990 filing
Schedule A of Form 990 gives you a place to document your 'lobbying' activites or lack thereof. Remember: your school's membership in NAIS and other regional independent school organizations can be construed as 'lobbying'.  Generally the amount spent on memberships is relatively insignificant when compared to your overall expenditures. Just be certain to record those memberships
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Updated May 25, 2016 |
Hiring A Headmaster
Hiring a headmaster is one of a board of trustees' most important jobs. Here's how one search firm handles the hiring process.
Douglas Halladay heads The Halladay Group, a consulting firm which specializes in all aspects of private school operations. We asked him how to advise a board of trustees on a headmaster search. Here are his answers.
 
We aggressively seek candidates for you who combine strong administrative skills and outstanding management abilities with dynamic leadership experience. Included below is the model that we utilize.

Step 1: Initial Meeting

During our first meeting with the client, we review your organization regarding the position to be filled. We also seek to understand the organization's environment, which includes learning about the culture, norms, philosophy, history, work atmosphere, and personalities of the people and community this person will work for and with, as well as coming to know what causes individual success or failure at this organization and thoroughly understanding the vision of the organization. If confidentiality allows, we spend time with the supervisor and peers of the position in order to determine the management's style and personality. Since our goal is to find someone in whom the community will have confidence, both in ability and in style, this part of the process is crucial.
 

Step 2: Position Profile

HEG next prepares a Position Profile that describes the client organization, details the nature of the position, the key issues facing the new leader, and the qualities and experience possessed by the ideal candidate. This document, once approved by the client, serves as the primary instrument to communicate the opportunity during
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