Fund-raising

Private schools finance their operating expenses with tuition and fees. In other words, a school's income from tuition and fees offsets salaries, utilities, and all the other line items in a school's operating budget. Assuming that the admissions staff fill all the places and that the finance people have calculated projected income and expenses correctly, the school hopefully will break even at the end of the fiscal year. But remember that running any enterprise like a school also includes anticipating unexpected expenses. It's much the same situation that you and I find ourselves in when we suddenly have to pay for an unbudgeted expense. When that happens, you and I dip into our savings or charge the expense to our credit cards. That's fine for you and me; however, a private school doesn't operate that way. Instead, the treasurer maintains a rainy day fund or funds held in reserve. That's where endowing a teaching position comes in.

Giving during your lifetime

Discuss your idea with the school. Begin by speaking with the head of school, even if he or she is someone you do not know very well. The head of school can and will champion your proposal. He will also facilitate meetings with your financial people and his business manager to draw up a memorandum of understanding for your gift.

Discuss your proposal with your financial and legal advisors. You have been successful throughout your career because you listen to advice from professionals. Do the same thing

Raising money to benefit your private school is something as omnipresent as the four walls of your office. It's always there. It never goes away. Even schools with large endowments seem to be constantly raising money. They can usually afford to hire development directors and can count on a couple of generous alumni to prime the pump for their multi-million-dollar capital campaigns. But what about small schools that desperately need money over and above what they can raise through tuition and fees? This article is for those schools. Hopefully, it will encourage you to see fundraising the way larger schools do.

I have based these tips, suggestions, and strategies on decades of fundraising experience. While fundraising methods have evolved significantly since the 1980s, the core principles remain remarkably consistent in 2026: identify your needs clearly, communicate effectively, and build lasting relationships with your supporters.

Today, schools face additional financial pressures, including rising operating costs, increased demand for financial aid, technology upgrades, campus security improvements, and expanded student mental health services. As a result, strategic fundraising has become more important than ever for independent schools of every size.

The beginnings of modern philanthropy

Modern philanthropy has evolved considerably over the last century, especially with the growth of online giving, donor management platforms, and digital communication. One important lesson remains unchanged: schools must broaden their donor base to sustain long-term fundraising success.

While your current students mostly come from the local area, they don't always remain there after they graduate.

Editor's Note: I asked John Gulla, the Executive Director of the E.E. Ford Foundation to answer some questions about the Foundation's work specifically, and independent school philanthropy in general. I am grateful to him for his thoughtful responses. Rob Kennedy

Preamble

JG: One does not have to read Thomas Piketty's Capital in the 21st Century, though I do strongly recommend it, to understand the challenges of late-stage capitalism and the concentration of wealth. Half of the world's wealth is now controlled by less than 1% of the population. Put another way, the wealth of the top 1% equals the wealth of the other 99%. Viewed slightly differently, fewer than 100 individuals own as much as the poorest half of the world's population. This is not the place for a discussion of how this has come about or the challenges it represents, but I think that the data provide a prima facie case for the increasing role of Private Foundations in the years ahead.

What was Edward E. Ford hoping to accomplish by establishing his foundation?

JG: The current mission of the Foundation is to "strengthen and support independent secondary schools and to challenge and inspire them to leverage their unique talents, expertise and resources to advance teaching and learning throughout this country by supporting and disseminating best practice, by supporting efforts to develop and implement models of sustainability, and

You worked harder than you ever thought you possibly could. Your teachers demanded excellence. Your best. There were many times when you doubted your own abilities to make it. In the end, they knew what they were doing. They also knew what you were capable of. They helped lay that solid foundation for success in later life.

Your coaches refined your game. Showed you tips and tricks which made you more competitive. All without losing sight of good sportsmanship and the benefits of regular exercise and physical activity.

But most importantly, you graduated from your school with the best thing of all: a network of friends and classmates which will be yours for life.

Now it's time to consider how to give something back to that amazing school which nurtured you. Don't worry that your gift will be too small to matter. Give what you can.

Five Ways to Support Your School

1. Annual Giving

   Annual giving is the foundation of most private schools' fundraising efforts. Typically graduates, or alumni/alumnae as they are called, are encouraged to make a gift every year in support of their school. It's the same concept as the gift you make to support your public radio station or other charity. The gifts range from small amounts to $5,000, $10,000 or more depending on the graduate's financial strength and capabilities. Parents and grandparents are often asked to support the school in this way as well. This has a certain appeal to families which have

Several private schools have received major gifts over the past several years. For purposes of this article, we shall define a major gift as one hundred thousand dollars or more. In addition to highlighting the generosity of the donors, we also want to illustrate how the gifts are being used. But before we begin looking at some examples of donors and their gifts, you are probably wondering why people would want to give large sums of money to their schools in the first place.

The main reason your wealthy graduates can and should give major gifts to your school is the simple fact that they know your school. They understand its mission. They appreciate the foundations which their school gave them for success in college and in their careers and adult lives.

The other reason why your graduates will be more sympathetic to your asking for a major gift is that you have kept in touch. Besides your Annual Appeal and the regular alumni events which you hold, you have sent out e-newsletters at least once a semester. Your potential major donors know that the hockey rink needs replacing. They understand the need for endowing teaching positions. They are sympathetic with your determination to develop a strong financial aid pool so that you can diversify your student body. They know that one of your fondest hopes is for the building of an arts center with practice studios and a theater. Well, you get the idea. Your wishlist is