Running a Private School

The Tax Cuts and Jobs Act of 2017 made many changes which impact charities and not-for-profit organizations such as private schools. Large private schools have expert tax advice at their disposal, as well they should. However, small private schools may not have a fulltime accountant on their staff. The point of this article is to encourage the administrators and trustees of small schools to discuss The Tax Cuts and Jobs Act of 2017 with tax and legal professionals at their earliest opportunity. These small schools need to understand what impact the new tax code has on their operations.

Here then are five items which I offer as talking points for your discussions.

1. The Impact On Charitable Giving

The Tax Cuts and Jobs Act – What Nonprofits Need to Know by Sandra Cyr in Philanthropy Journal News offers some insight into how the Tax Act might impact charitable giving. I use the verb "might" advisedly, because it is too soon as of this writing in July 2018 to know what the real impact on charitable giving will be. We will have a better idea about that in the spring of 2019. In the meantime, I suggest that you discuss giving with your board and try to develop a realistic plan. Don't assume that giving will stay the way it has been. Assume that it will change and be prepared for that change.

2. Doubling

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Years ago, I ran a small private school with 110 students in grades 9-11. I know how many demands consume a busy administrator's attention and time. I also know firsthand how difficult it is to get the owner of a private school to spend money on even the most critical items. With that in mind, I offer the following talking points for the small private school owner and her board of trustees.

How exposed is your school?

When I asked the question, which is the title of this article, I had in mind your exposure on three fronts:

• Legal
• IT Infrastructure
• Public relations

IT Infrastructure

I will not scare you off with a lot of tech-speak regarding your IT infrastructure. But I highly recommend hiring an IT expert to review your school's IT infrastructure and make recommendations. By recommending this approach, I am a practical business person. Let's say your IT backend crashes, and you lose all your student and business data. And you have no resumption of a business plan or data backups in place. You will have a tough time making an insurance claim and getting your school back up and running.

An impartial IT consultant will confirm that your technology infrastructure has kept up with the times. Sadly, many organizations are still running Windows XP, for which support ended in 2014. Those Windows XP computers are easy targets for hackers.

You cannot treat

A tragedy like Newtown or Parkland could never happen in a private school, right? I certainly hope that it never does, but there are no guarantees. There are so many variables to consider in all of the mass shootings that have occurred since the Columbine attack in 1999 that it would be foolish to say that such events could not happen in a private school. Statistically, the odds of such an event are low. However, when it comes to the safety of our children, it is simply unacceptable to gamble. We, as parents and school administrators, must take steps to prevent disaster from occurring on our watch.

Equally unforeseen are natural disasters such as tornadoes, flooding, and earthquakes. Granted, certain regions of the country are more prone to these events than others. But you only have to read the news reports to realize that things can and do happen when and where you least expect them to.

So, against this gloomy backdrop, let's look at what private schools can do to protect their communities.

Protection

As I researched this article, I was impressed by the number of organizations that my search string "emergency response policy and procedure for schools" produced. You will find plenty of relevant and useful reading when you use a search string with a narrow focus.

As Benjamin Franklin wisely noted, "A pound of prevention is worth a pound of cure." While Franklin was referring to fire prevention, his

This article has been updated to reflect 2026 data and recent developments.

For private day schools seeking to expand their reach and diversify their student body, adding a boarding component has traditionally required significant capital, staffing, and operational expertise. In recent years, however, a growing number of schools have explored a different model, outsourcing residential life to specialized third-party providers.

This approach allows schools to offer a boarding experience without building and managing dormitories independently. The model has gained traction, particularly as international student mobility rebounds and families seek structured, high-quality residential environments.

This article examines how outsourced boarding programs work, why schools adopt them, and how costs and outcomes compare to traditional boarding schools.

What Is an Outsourced Boarding Program?

An outsourced boarding program is a partnership between a day school and an external organization that manages housing, student life, and residential services. The school maintains control over academics and admissions, while the partner organization operates the dormitory and supervises students outside the classroom.

This model is especially appealing to schools that want to:

• Attract international students
• Increase enrollment without expanding campus infrastructure
• Provide a more consistent alternative to homestays
• Enhance their academic profile through greater diversity

For families, the result is a hybrid experience, combining the academic environment of a day school with the structure and supervision of a boarding program.

Case Study: Wilson International’s Model

Wilson International represents one example of this approach. Founded to support private schools in expanding their residential offerings, the company provides housing, staffing,

Disclaimer: I am writing this article about IT infrastructure with small private schools in mind. I am basing my suggestions on my over thirty years of working as an IT professional in private schools and selling technology equipment and services to them. I hope these talking points will save you some money and give you and your staff some peace of mind so that you can focus on the important job you have, namely, teaching your students. ~Rob Kennedy, MCT, CSE

Most medium to large-sized schools will have professional IT staff on their payroll. But, while small schools need professional IT advice just as much, if not more, than the larger schools do, finding the money to pay for the needed expertise is always a major challenge in a small school. Here are some practical, low-cost solutions to secure your important data.

1. Put all your applications and data in the cloud.

This is probably the least expensive way for a small school to deal with securing your important data. For this essay, I define important data as the confidential personal and academic information your families and students have entrusted to you. Important data also includes the school's financials and business correspondence.

Ten or fifteen years ago, you would have been told that you must have a server and a complicated network infrastructure to keep everything secure. Nowadays, you can keep everything secure in the cloud. Yes, literally, there is an app for that. Check out